Right to Work Checks
Right to Work Checks:
What Employers Must Do
Getting RTW checks wrong is one of the most common causes of Appendix D failures during UKVI visits. Roman ensures your procedures are compliant and your records are audit-ready.
Speak to RomanThe rules every employer must follow
Before start date
A Right to Work check must be completed and the document inspected in person (or via share code) BEFORE the worker's first day. No exceptions.
Share code checks
For most visa holders, use the Home Office online service with their share code. Print or save the result - this is your statutory excuse.
Repeat checks required
When a sponsored worker extends their visa, you MUST repeat the RTW check. Failing to do so is the single most common Appendix D failure.
Storage requirements
Store all RTW records in a format you can produce within 2 working days of a UKVI request. Physical or digital - both are acceptable.
What documents are acceptable
For sponsored workers: share code from the Home Office online service. British/Irish nationals: passport, birth certificate + NI, or share code.
Illegal working penalties
A negligent illegal working penalty is up to £60,000 per worker. A knowingly employed illegal worker carries unlimited fines and up to 5 years imprisonment.
Want Roman to audit your RTW records?
Roman can review all your Right to Work files and identify any gaps before UKVI does - included in the Mock Home Office Audit.